Event logistics

Information for Sponsors & Exhibitors



Logo, Graphics and Web Link

Many of you have sent your logos and web link to us for the website and/or other 31 Media activities so we have used the most current logo we hold on the website: http://www.softwaretestingconference.com. If this logo is incorrect please send the new logo to JJ Jordan [email protected] and the website will be amended.


Any revised logos should be sent in the following 2 formats
1. Logo to work on a white / light background
2. Logo to work on a black / dark background
If you do not have an .eps version of your logo then please supply your logo on a transparent background and saved as a layered Photoshop or jpg file. This format of file must be at least 300 dpi in resolution with a minimum dimension of 100mm and saved in CMYK. Thank you if you have already done so.


For the purposes of consistency, we will represent you as your company name (not product name) on any literature, promotional items, floor plans, where your logo is not used.




As per your package, you have a stand area of 3m x 2m (of which 3m x 1m is for the placement of a branded pop up stand). A table and chairs will be provided by the venue. Should you not have a branded pop up stand we can arrange this for you from the creation of artwork through to the delivery of the stand itself – additional costs will apply.


You may bring the following numbers of personnel to the event based on the package you booked:
Headline Sponsor: 6
Gold Sponsor: 6
Silver sponsor: 4
Event Partner: 3
Exhibitor: 2


If you have not only ready done so please email: [email protected] with the names of the individuals attending no later than May 1st 2017. Should you wish to bring additional members of staff they can be accommodated although there will be a cost.


If you have any dietary requirements please also email: [email protected]



Set-up & Breakdown

The National Software Testing Conference is held at Millennium Gloucester Hotel London Kensington, 4-18 Harrington Gardens, London, SW7 4LH, UK.


Set up is between 3pm – 6pm on Sunday 21st May.


Breakdown is from the close of the event at 5:15pm on Tuesday 23rd May and 6pm; exhibition hall must be cleared by 6pm sharp.
If you are packaging items to be collected from the venue the next day, then you will need to package and clearly label all items with a return address.


Please ensure your stand is not broken down before the times provided.



Transport and Parking

Parking charges at the Millennium Gloucester Hotel London Kensington are as follows:
up to 2 hours: £12.00
2-4 hours: £18.00
4-6 hours: £24.00
6-12 hours: £34.00
12 hours or more: £40.00
The Millennium Gloucester Hotel London Kensington is located less than a five-minute walk from Gloucester Road Underground Station.



Screen Hire

32” LCD Screen (Includes Stand) £272 per day
42” Plasma Screen (Includes Stand) £480 per day
50” Plasma Screen (Includes Stand) £672 per day
65” Plasma Screen (Includes Stand) £1120 per day
80” Plasma Screen (Includes Stand) £1560 per day


Please note any screen hire costs must be paid in full prior to the event



Event Times 22nd & 23rd May

Day 1 – Exhibitors and sponsors to be on site for 8am ready for the conference registration at 8:45am
Registration: 8:45am – 9:20am
Evening Drinks Reception: 5:45pm – 7:45pm
Day One Closes 8pm


Day 2 – Exhibitors and sponsors to be on site for 8am ready for the conference registration at 8:45am
Registration: 8:45am – 9:20am
Day Two Closes 5:45pm


Breakdown is from 5:15pm on Tuesday 23rd May and 6pm; exhibition hall must be cleared by 6pm sharp.




All courier drop-off should be addressed as below.


Please address all to the following:
National Software Testing Conference
31 Media
22-23 May 2017
Sentosa Suite
c/o Tatiana Salla-Taylor
Millennium Gloucester Hotel & Conference Centre
4-18 Harrington Gardens London


t. +44 (0)20 7373 6030


Goods can only be delivered up to 24 hours prior to the event (except for Saturday, Sunday, Bank Holiday Mondays) unless by prior arrangement.

Please advise that we cannot guarantee any trolleys or cages to transport items into the space from the entrance. You should bring your own trolleys or cages or ensure that there is enough manpower to carry any items.


Download the full delivery procedure



Post-event pick up

If you are leaving any materials to be picked up by courier, please fill in the below information and attach the note to your boxes:
Name/date of the event
Company name
Delivery address
Number of items left
Date of collection


Due to limited storage space goods left must be collected within 24 hours at the end of the event.